First-Year Move-In Schedule
Friday, Aug. 23
We are excited to welcome you to campus, Future Eagle! Students should check in at their building and receive their keys during their designated window of time but will be able to continue moving belongings into the room after that time. Movers & Shakers will be waiting for you in the parking lot to assist with unloading belongings and getting them to your room. There will be staff members stationed in the parking lots and near the buildings who can direct you to where to park your car(s) after unloading all your belongings.
While we understand that things happen and schedules change at the last moment, it is very important that you arrive during your designated move in time. Parking lots for move-in will be very high traffic areas; arriving outside of your designated move in time will interrupt the flow of traffic and cause delays.
If you are unable to arrive on campus during your designated move in time, please contact the Office of Residence Life as soon as possible so other arrangements can be made.
Check-In Locations
- Kem Hall for Kem and USA residents
(use Parking Lot E) - Amstutz Hall for Amstutz and Andrews residents
(use Parking Lot E) - Clayton Hall for Clayton residents
(use Parking Lot M)
Campus Map
Check-In Times
9 – 11 a.m.
Kem & Amstutz – Floors 2, 3
USA House – All Floors
(FIRST YEARS ONLY)
Clayton Hall – All Floors
(FIRST YEARS ONLY)
11 a.m. – 1 p.m.
Kem & Amstutz – Floors 4, 5
Andrews Hall – All Floors
(FIRST YEARS ONLY)
Clayton Hall – All Floors
(FIRST YEARS ONLY)
1 – 3 p.m.
Kem & Amstutz – Floors 6, 7
Andrews Hall – All Floors
(FIRST YEARS ONLY)
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Returning Move-In Schedule
Sunday, Aug. 25 from 9 a.m. – 2 p.m.
We are excited to welcome you back to campus for the 2024-2025 academic year! If you have not been previously approved for Early Arrival, you will be moving in on Sunday, Aug. 25 from 9 a.m. – 2 p.m. Please note that you may arrive at any time within that window to check-in. In preparation for move-in, please review the check-in locations and information regarding parking.
Check-In Locations
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Kem Hall for Kem, USA House and Fraternity Circle residents
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Amstutz Hall for Amstutz and Andrews residents
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Clayton Hall for Clayton, Senior Apartment and Myers residents
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Kilhefner Hall for Kilhefner, Clark and Jacobs residents
Move-In Weekend Parking on Campus
Lot E, located by Amstutz and Kem Halls, will be reserved for move-in starting at 5 p.m. on Thursday, Aug. 22 and will reopen for staff at 5 p.m. on Sunday, Aug. 25.
We encourage your adherence to this process - it is necessary for the management of traffic flow. Students will be able to park in their assigned parking lot AFTER 5 p.m. on Sunday, Aug. 25.
Move-In Preparation Checklist
To ensure a smooth move-in experience, please be sure to complete the following requirements prior to your arrival on campus:
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Contact your roommate prior to your move-in date to make decisions about who will bring any shared items (mini-fridge, microwave, etc.). Lofts are not permitted on campus. |
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Your campus mailbox information will be sent to you from the University Mail Room in the beginning of August. If you do not receive this information, please reach out to the Mail Room on campus, they will be able to help you! |
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It is recommended that students obtain personal rental insurance. You may find that your personal property is covered by your parents’ insurance, while in other cases you may need to purchase your own renters insurance. Please check with your current insurance carrier. |
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Please make sure all devices you are bringing to campus are Wi-Fi capable. USB wireless adapters provide easy installation and compatibility with most systems to enable wireless capability. With our reliable Wi-Fi you will not need an ethernet cord. If you have any questions, please call or text Ryan Sabo, our IT Staff Member who services the residence halls, at 419-521-8686. |
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$0 Account Balance with Student Accounts: All fees and charges must be paid in full before registration becomes valid and before a student can reside in University facilities or attend classes. Please be sure to check your Student Account balance on Self-Service to ensure your account balance is $0 prior to arriving on campus to move in. For more information or questions, visit Student Accounts or call 419-289-5014. |
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Complete and Submit Health History & Vaccination Records: All incoming first-year, transfer, and international students are required to register with Med+Proctor to submit medical history forms and vaccination records prior to the start of classes. Visit medproctor.com and select register to start a new account. Type in your Ashland University email address to get started and follow the directions to register a new account. For more information or questions, visit the AU Student Health Center or call 419-289-5200. |
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Complete Consent & Respect and Alcohol Wise Modules: Building a community of respect is a core foundation at Ashland University. All incoming students are required to complete the Consent & Respect and Alcohol Wise modules through 3rd Millennium. The deadline for completion is Aug. 19. A link to complete these required learning modules will be sent via email to all incoming students during the first week of August. |
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Check out the First Year Housing Guide to learn about hall amenities, prohibited & suggested items and more information about life on campus as a first-year student! |
Student Parking
If you have not already done so, and plan to have a car on campus, be sure to complete your Student Parking Registration. Residential students will pick up their parking pass at check-in to their residence hall during Orientation Weekend. Commuter students will pick up their parking pass from Safety Services, located on the first floor of the Hawkins Conard Student Center. For more information or questions, visit AU Safety Services or call 419-207-5555.
AU Eagle Card
If you have not already done so, be sure to submit your photo for your Eagle Card (Student ID). An invitation to complete this step has been sent to your AU email. Residential students will pick up their Eagle Card at check-in to their residence hall during Orientation Weekend. Commuter students will pick up their Eagle Card at check-in on Saturday of Orientation Weekend. The Eagle Card is used to gain entrance to residence halls, academic facilities, student dining, recreation center, campus events and more. For more information or questions, visit the AU Eagle Card Office or call 419-289-5076.
Early Arrivals
If you are part of an organization, group or team arriving early, your group contact will be in communication about your arrival date. All Early Arrival groups will need students to complete an "Early Arrival Application" found at housing.regaloteas.com under "Forms." You will receive email confirmation when your request is approved. If you have been approved for Early Arrival, this is the date we will plan for you to arrive on campus. You still need to fill out an Early Arrival Application even if you are coming to campus with a team. Failure to fill out an Early Arrival Application at least 5 days prior to your arrival date will result in a $50 late fee.
If you need to move into your room on campus early for personal reasons, not as a part of a team or organization, you can complete the "Early Arrival Application" at housing.regaloteas.com under "Forms." Applications are due at least 5 days prior to the requested arrival date. Personal requests will be charged a $25.00 per day rate. Students arriving to campus for personal reasons can arrive as early as Monday, Aug. 19. Early arrivals for personal reasons will not be permitted prior to this date. The Office of Residence Life reserves the right to deny your requested arrival date based on campus construction and room availability. We will work with you in these circumstances. Failure to fill out an Early Arrival Application at least 5 days prior to your arrival date will result in a $50 late fee.
Early Arrival check-in locations will be primarily through the Office of Residence Life unless otherwise arranged with your organization.
Early Arrival Parking
As an early arrival, you will receive your parking permit when you check in. If it is not with your room key, please stop by Safety Services, located on the first floor of the Hawkins Conard Student Center, to pick up your parking pass. If you plan to park on campus, you are required to register your vehicle. Unregistered vehicles will be ticketed.
Your registered vehicle will need to be parked in your assigned lot. Parking policies will be enforced on campus beginning Aug. 5. As a reminder, faculty/staff lots are not to be parked in during the hours of 7 a.m. - 5 p.m. If you are parking in these restricted lots during those hours, you will very likely receive a parking violation.
Always direct parking questions/concerns to Safety Services. We are not responsible for inaccurate information provided to you from other sources. For more information on registering your vehicle, parking policies and parking lot maps, visit jhq.regaloteas.com/parking-campus.
Please feel free to contact us at reslife@regaloteas.com if you have any questions regarding residential matters. If you have decided not to attend Ashland University in the fall, we ask that you contact us as soon as possible.